Finance (Control and Management) Act

ZambiaAct of Parliament

The Finance (Control and Management) Act is an Act of the Parliament of Zambia. It contains 225 sections. Read its sections below, or ask Levy any question about the Finance (Control and Management) Act and get an answer grounded in the Act with citations.

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Sections of the Finance (Control and Management) Act

S. 1This Act may be cited as the Finance (Control and Management) Act. Short title
S. 2The Daily Task System:
S. 3Our opinion of the store accommodation and the arrangement and general condition of the stores is as follows:
S. 4Has a request been made for provision to be included in the Estimates to cover the cost of the machine/machines
S. 5Section 5
S. 6B ank accounts
S. 7G ross revenues to be paid into bank accounts
S. 8P resentation of estimates to National Assembly
S. 9R ecoverable advances
S. 10I nspection of public stores, etc.
S. 11(1) If through any act of wilful default or gross neglect of duty any officer- Surcharge
S. 12*(a) I agree with the recommendation/s in PART A.
S. 13On receiving the General Warrant from the President, the Secretary to the Treasury Authority
S. 14The Appropriation Act authorises expenditure under separate main heads, but Procedure if provision
S. 15When the expenditure is of a nature which was not envisaged when the Supplementary
S. 16F unctions of Auditor-General in respect of statutory corporations, etc.
S. 17U nauthorised use of public moneys or public stores
S. 18The Allocated Stores Ledger (Misc. Form 54) shall be the principal book of Allocated Stores
S. 19(1) A separate account shall be maintained for each item of the public stores Arrangement of stores
S. 20Subject to the other provisions of these Regulations, the Local Purchase Order Local Purchase Order
S. 21N umbering of payment vouchers
S. 22S tock Bin Cards and Kardex system
S. 23Controlling officers shall submit from time to time such returns and reports, as Returns and reports
S. 24R egister of Consumable Stores
S. 25R eturn of Consumable Stores
S. 26S tores Demand, Issue and Receipt Voucher
S. 27S tock Receipt Cost Sheet
S. 28P osting of stores ledgers
S. 29P reparation of stores requisitions, local purchase orders, etc.
S. 30S igning of requisitions, local purchase orders, etc.
S. 31R egister of cheques and cash
S. 32A pproval of accounting systems and forms
S. 33P rotection of public stores
S. 34A rrangement of public stores accommodation
S. 35I nspection of stores accounts
S. 36S ubmission of records
S. 37A nnual verification of public stores
S. 38Heads of department shall report immediately to their controlling officers any Report of loss,
S. 39Officers-in-charge of public stores shall render to their controlling officers at Return of
S. 40Controlling officers receiving reports made under regulations 38 and 39 shall Action on report of
S. 41C hecking of public stores received
S. 42All entries relating to quantities and prices of goods supplied and entered in Entries to be made in
S. 43Where public stores are despatched by a Government agency, the receiving Acknowledgement of
S. 44P ublic stores required for immediate use
S. 45R eturned public stores
S. 46C onverted or manufactured stores
S. 47S tock Discrepancy Report and Claims Register
S. 48A uthority for payment for stores received
S. 49P urposes for which public stores may be issued
S. 50R eports by internal auditors
S. 51I ssue of public stores
S. 52I ssue of public stores for sale or write-off, etc.
S. 53T ransfers of allocated stores
S. 54P acking of public stores
S. 55A uthority for and limit of unallocated stores
S. 56R eceipt and costing of unallocated stores
S. 57I ssue of unallocated stores
S. 58C ash sales accruing from sale of unallocated stores
S. 59C ontrol over duplicate keys
S. 60U nallocated stores account
S. 61Officers authorised to hold unallocated stores shall at the end of each month Monthly financial
S. 62Controlling officers shall, at the close of each financial year prepare and submit Annual tabular
S. 63A nnual Stock Valuation Certificate
S. 64P rivate moneys in public safes
S. 65R egister
S. 66W eekly check
S. 67C ash in transit
S. 68The opening of, or a change in, any signatory of an official bank account for Bank accounts and
S. 69I nstructions to banks
S. 70U se of public money
S. 71Cheque books and cheque forms for use with official bank accounts will be Cheque forms
S. 72Unserviceable plant or vehicles shall be disposed of or dealt with on the basis Unserviceable plant or
S. 73Drivers and officers-in-charge of plant or vehicles shall be responsible for Wilful neglect or
S. 74M aintenance of plant and vehicles
S. 75Government bank accounts must not be overdrawn, and a temporary advance Overdraft
S. 76A cceptance of cheques
S. 77S ecurity of cheques received
S. 78D ishonoured cheques
S. 79C ancellation of licences
S. 80Cheques, travellers' cheques or other negotiable instruments drawn on banks Cheques on accounts
S. 81(1) At stations where there are no banking facilities, Government cheques may Cashing of
S. 82All officers authorised to keep official bank accounts must arrange for Bank statements
S. 83A udit of cheques
S. 84All cheques drawn in payment for goods supplied on Local Purchase Orders Security of cheques in
S. 85The term "receipt form" includes all receipts, licences, permits, certificates, Definition of "receipt
S. 86(1) All licences, permits, certificates, discs, tokens and other documents for Issue of receipts
S. 87(1) Supplies of receipt forms will be obtained only from the Strongroom Obtaining receipt
S. 88The Auditor-General will be informed of all issues and transfers of receipt Auditor-General to be
S. 89I nterpretation
S. 90R egister of receipt forms
S. 91T ransfer of receipts
S. 92C onsecutive issues
S. 93U nused and surplus receipts
S. 94D estruction of obsolete receipts
S. 95R ecording of destruction of obsolete forms
S. 96R eporting of loss of or damage to receipt forms
S. 97A check of unused receipt forms will be carried out at least once a month by Monthly check of
S. 98When one officer hands over to another, handing/taking over certificates must Handing over
S. 99A printed notice obtainable from the Ministry must be displayed in all offices Notice to public about
S. 100All charges incurred in the transportation of office machinery between the Cost of transporting
S. 101Any office machinery not in use should be returned to the Office Equipment Surplus office
S. 102When a receipt is cancelled, the original and all the copies must be cancelled, Method of cancelling
S. 103Every receipt form and counterfoil will be printed or stamped with the official Office of issue of
S. 104(1) All public stores shall be examined by a Board of Survey at least once in a Boards of Survey
S. 105Special Boards of Survey may be appointed to examine and report on Special Boards of
S. 106D uplicate licences
S. 107C ertified copies of receipt forms
S. 108T ransfer and destruction of receipt forms
S. 109P rivate use of revenue prohibited
S. 110R eceipts to be issued
S. 111All receipts must be vouched for on the form prescribed by statute or Receipt forms
S. 112The notes and coins issued by the Bank of Zambia constitute legal tender in Legal tender
S. 113Applications must be made to the Secretary to the Treasury for general Foreign currencies
S. 114Foreign currencies which are not acceptable to local banks will be remitted to Remittance of foreign
S. 115All revenue will be brought to account under the appropriate sub-head of the Classification of
S. 116Collectors of revenue will keep a cash book which must be written up daily. Cash books
S. 117Collectors of revenue are required to bring to account daily the whole amount Bringing revenue to
S. 118C ircumstances where Annual Board of Survey not necessary
S. 119C ash surplus
S. 120S tanding Board of Survey
S. 121C omposition of Standing Board of Survey
S. 122R evenue not to be credited to suspense account
S. 123U nserviceable expendable stores
S. 124A controlling officer may authorise a refund of revenue only if- Authority for refunds
S. 125Applications to the Ministry for authority to refund stamp duty will be Refunds of stamp duty
S. 126Payment vouchers relating to refunds of revenue must quote the authority for Vouchers for refunds
S. 127Court fees and fines may be refunded by the Registrar of the High Court or by Court fees and fines
S. 128(1) Refunds of revenue for the Department of Taxes and the Department of Classification of
S. 129As the Approved Estimates of Recurrent and Capital Expenditure are not in Authorities by warrant
S. 130All payment vouchers must contain the authority against which expenditure is Authorities on
S. 131R ecord of commitments
S. 132P ayments on behalf of other Ministries
S. 133D ate of payment
S. 134P ayment vouchers
S. 135D etails on payment vouchers
S. 136P reparation of vouchers
S. 137The original of a payment voucher will be signed by a controlling officer, a Signing of vouchers
S. 138A list of accounting or other officers authorised in writing to sign vouchers on Panel of signing
S. 139R esponsibilities of officers signing vouchers
S. 140R ecoverable payments
S. 141S uppliers' invoices to be attached
S. 142M islaid invoices
S. 143In no circumstances will a duplicate requisition form be issued if an original Mislaid requisition
S. 144P ayments on incorrect certificates
S. 145P ayees outside Zambia
S. 146A ppointment and duties of Quarters Officer
S. 147S ecurity of open cheques
S. 148P eriodic payments
S. 149R esponsibilities of cheque signatories
S. 150D elivery of cash or cheques
S. 151I dentification of payees
S. 152D aily accounting for payments
S. 153I ssue of travel warrants
S. 154R esponsibility of officers signing warrants, etc.
S. 155E xtraordinary payments
S. 156C ustody of original documents
S. 157L oss of payment vouchers
S. 158D ay of payment
S. 159C alculation of salary
S. 160S alaries and wages not to be paid in advance
S. 161A djustment of salary or other moneys due to death, etc.
S. 162Any balance of salary or other moneys due to an officer who has been Salaries of convicted
S. 163M ethod of payment and deductions: Divisions I and II
S. 164M ethod of payment
S. 165D espatch of salary cheques
S. 166I nstitutional furniture and equipment
S. 167The provisions of regulation 159 shall apply mutatis mutandis to the control of Control of office
S. 168H anding and taking over of public stores
S. 169L ist of surpluses or discrepancies
S. 170R equest for Board of Survey before taking over
S. 171S ecurity precautions with regard to payment of wages
S. 172H and-over of tools and equipment
S. 173H and-over of furniture
S. 174I nterpretation
S. 175S pecial imprests outside Zambia
S. 176R egistration stations for ivory and trophy
S. 177S ub-imprests
S. 178A mount of standing imprest
S. 179A mount of special imprest
S. 180R egistration of "illegal" ivory or trophy
S. 181R egistration of imported ivory or trophy
S. 182D isposal of Government ivory or trophy
S. 183F ixing of prices for ivory or trophy
S. 184L osses arising from deterioration of ivory or trophy
S. 185R eimbursement of standing imprests
S. 186R etirement of special imprests
S. 187R esponsibility for medical supplies
S. 188R egisters to be maintained
S. 189R equisition of medical supplies
S. 190L osses or damages to consignments in transit
S. 191H anding over and taking over of medical supplies
S. 192A ppliances
S. 193This officer will carry out an investigation. At the conclusion of the Investigation of loss
S. 194W rite-off by controlling officer
S. 195R eport by controlling officer
S. 196The Secretary to the Treasury may, if he considers that there has been no Write-off by
S. 197A ssessment of claim against defaulting officer
S. 198R epresentations by officer
S. 199D ecision of Secretary to the Treasury
S. 200A dmission of liability
S. 201F ailure to admit liability
S. 202M onthly deductions
S. 203O fficers leaving the service
S. 204S tatement to Attorney-General
S. 205R emittances to a bank or other office
S. 206R emittances received
S. IPRELIMINARY
S. IICONTROL AND MANAGEMENT OF PUBLIC FINANCE
S. IIIWRITE-OFF AND DISPOSAL OF UNSERVICEABLE STORES, DISCREPANCIES, LOSSES, ETC.
S. IVBOOKS AND FORMS OF ACCOUNTS
S. IXPLANT AND VEHICLES
S. VSUPERVISION AND CUSTODY OF PUBLIC STORES
S. VIRECEIPT OF PUBLIC STORES
S. VIIRECEIPT FORMS
S. VIIIUNALLOCATED STORES
S. XTOOLS AND EQUIPMENT
S. XIPAYMENT OF SALARIES AND WAGES
S. XIIIMPRESTS
S. XIIIHANDLING AND TAKING OVER
S. XIVLOSSES OF PUBLIC MONEY AND STORES
S. XIXMEDICAL SUPPLIES
S. XVTRANSPORT OF PUBLIC STORES, LOSSES IN TRANSIT, CLAIMS, ETC.
S. XVISection XVI
S. XVIIHANDING OVER OF PUBLIC STORES
S. XVIIIIVORY AND OTHER GOVERNMENT TROPHY

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